5 Best Accounting Software for Landlords in 2025

Landlords and property managers need software explicitly built for rentals — programs that track income and expenses by property, reconcile bank feeds, and generate tax-ready reports like 1099s and Schedule E summaries. The best accounting software for landlords automates the entire flow from rent collection to year-end reporting, saving hours each month and reducing costly errors. For independent landlords and lean management teams, the right platform means cleaner books, faster tax prep, and more confidence in every financial decision.

I’ve put together a short list of the best accounting platforms for landlords and property managers. Each one is tailored to a different type of user — from brand-new landlords to full-time operators and professional property managers — so you can quickly see which option fits your portfolio and workflow best:

• Baselane: Best for new landlords
• Innago: Best for small landlords
• DoorLoop: Best for growing landlords
• Buildium: Best for landlords with 20 to 100 units
• AppFolio: Best for teams managing over 100 units 

The Close’s top picks for property management accounting software

Baselane: Best for new landlords

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Why I like Baselane

Baselane is the best accounting software for new landlords because it makes clean, tax-ready books effortless from the very start. By combining property-specific bank accounts with automated categorization into Schedule E tax lines, it eliminates the need for spreadsheets or manual tracking. Rent collection, expenses, and cash flow all live in one place, saving time and reducing errors. For anyone starting fresh, it’s a shortcut to setting up professional-grade rental finances from day one.

Standout features

• Property banking accounts: Open a dedicated account for each property so every rent check and expense is automatically organized by property. This makes it simple to separate finances without extra spreadsheets.
• Automated bookkeeping: Transactions are auto-categorized to IRS Schedule E categories in real time, so your books are always ready for tax prep.
• Free rent collection: Tenants can pay rent online via ACH (free) or card, with deposits automatically tracked in your ledger. This cuts out paper checks and manual reconciliations.

Innago: Best for small landlords

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Why I like Innago

Innago is the best platform for small landlords because it delivers the full day-to-day toolkit — rent, leases, maintenance — plus simple bookkeeping at no cost. Everything that hits your rent ledger can be tracked against each property, so cash flow stays organized without spreadsheets. Automatic late fees and reminders help reduce missed payments and time chasing rent. Clean exports make tax prep faster when it’s time to hand data to a CPA or plug into tax software.

Standout features

• Rent collection with late-fee automation: Online payments and scheduled reminders keep cash coming in on time, while automatic late fees remove awkward follow-ups.
• Built-in bookkeeping and tax exports: Log income and expenses by property and download simple P&L reports, speeding up Schedule E prep.
• Applications, screening, and e-leases: One flow from applicant to signed lease means fewer tools to juggle and faster unit turns.

DoorLoop: Best for growing landlords

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Why I like DoorLoop

DoorLoop is the best fit for growing landlords because it keeps rent, leases, maintenance, and core accounting in one simple workflow that scales. Payments auto-post to ledgers, expenses reconcile quickly, and property-level reports make it easy to see what’s profitable. As you add doors, you don’t have to bolt on extra tools or rebuild your process. If you already use an accountant, the QuickBooks Online sync helps keep everyone aligned without duplicate data entry.

Standout features

• Online payments + auto-ledger: ACH/card payments flow straight into the rent ledger and cash reports, reducing missed entries and end-of-month cleanup.
• Bank reconciliation and P&L by property: Match transactions fast and generate per-property profit and loss to spot overspending and prep taxes sooner.
• QuickBooks Online sync: Keep your growing portfolio’s books in sync with your accountant’s system to avoid double work and year-end reclassification.

Buildium: Best for landlords with 20 to 100 units

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Why I like Buildium

Buildium is the best fit for full-time landlords because it delivers professional-grade accounting and operations in one system that keeps books clean and reporting on time. Bank feeds and reconciliations lock down accuracy, while automated accounts payable (AP), accounts receivable (AC), and late fees cut the busywork. Owner statements and 1099 e-file make year-end faster and more reliable. As your portfolio and team expand, permissions, workflows, and portals keep everyone working from the same, up-to-date ledger.

Standout features

• Full general ledger + reconciliation: True double-entry accounting with bank feeds and fast reconciliations, so monthly closes are accurate and audit-ready.
• Owner statements and 1099 e-file: Generate branded statements and e-file 1099s from the same source of truth, reducing CPA back-and-forth and avoiding manual errors.
• Automated AP/AR and portals: Schedule bills, approve payables, collect rent online, and mirror it all in owner/tenant portals — less data entry, fewer missed payments, cleaner cash flow.

AppFolio: Best for teams managing over 100 units

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Why I like AppFolio

AppFolio is the best pick for property managers because it centralizes accounting, operations, and communication in one platform that scales cleanly. Trust accounting keeps you compliant, while automated billing and late fees reduce manual work and errors. Owner packets and real-time statements mean fewer emails and faster, cleaner reporting. With mobile apps and maintenance workflows built in, your team can close tickets and keep books current without leaving the field.

Standout features

• Trust accounting and owner reporting: True trust accounting with reconciliations and owner statements ensures compliance and timely, professional reporting that keeps owners confident.
• Automation and workflows: Auto-charge routines, late-fee rules, and templated communications cut repetitive tasks so teams focus on leasing, retention, and growth.
• Maintenance and Vendor Hub: Work orders, vendor portals, and mobile apps streamline dispatch-to-payment, producing cleaner AP and fewer end-of-month surprises.

Methodology: How I selected the best accounting software for landlords

To narrow down the field, I started by looking at the most widely discussed and reviewed platforms in the property management space. Landlord accounting software is a category with plenty of user feedback and public reviews, which made reputation a good place to begin. From there, I weighed each option against criteria that matter most for independent landlords and small management teams.

Here’s the criteria I used to evaluate the best property management accounting software:

• Reputation: I looked at platforms that already have traction with landlords and property managers, and that show up consistently in reviews, forums, and competitor roundups. If other landlords are using it and recommending it, that was a strong signal that it deserved consideration.
• Scope of features: I compared how each software handles the essentials — rent collection, expense tracking, reconciliation, reporting, and tax outputs — and whether those features come standard or require workarounds.
• Pricing: I factored in monthly or per-unit cost, minimums, and whether free tiers are truly useful. Affordability matters, but not if it means sacrificing any true value.
• Ease of Use: I gave weight to platforms that are straightforward to set up and manage day-to-day. You want to save time and reduce errors, not master a complicated system.
• Expert Opinion: When the above criteria didn’t clearly set one option apart from another, I leaned on my own judgment and experience to break ties.

Frequently asked questions (FAQs)