Looking to close more deals with less stress? Real estate transaction software will make a big difference. With so many options, picking the right one for your business can feel overwhelming. As a Realtor and a managing broker, I’ve been through the process of finding the perfect fit myself. I’ve compiled this list of the best real estate transaction management software options for you. Whether you’re a solo agent, team leader, or broker-owner, there’s something here to help keep your deals on track.
- Dotloop: Best for easy collaboration and e-signatures
- RealtyBackOffice: Best for streamlining complex deals
- SkySlope: Best for intuitive team workflows
- TotalBrokerage: Best for all-in-one transaction management
- Trackxi: Best for deadline tracking
- Paperless Pipeline: Best for user-friendly paperless interface
- Brokermint: Best for seamless back-office automation
The Close’s Picks for Best Real Estate Transaction Management Software
 | Easy collaboration and e-signatures | ||
 | Streamlining complex deals | ||
 | Intuitive team workflows | ||
 | All-in-one transaction management | ||
 | Deadline tracking | ||
 | User-friendly paperless interface | ||
 | Seamless back-office automation |
Dotloop: Best for Easy Collaboration & e-Signatures
Why I Chose Dotloop
Dotloop is a powerhouse when it comes to transaction management for real estate—making it one of the best real estate transaction management software options out there. It offers extensive MLS and CRM integrations, customizable templates, and built-in e-signature functionality. It’s a go-to choice for many brokerages thanks to volume discounts and the collaboration tools it provides. Dotloop simplifies the creation of contracts and document management all in one place.
Additional Features
- Extensive MLS information: Dotloop partners with MLS and Realtor associations nationwide, allowing you to pull info, create forms, and get signatures all in one place.
- Automated compliance workflows: Keep all your required documents in one place, making regulatory compliance a breeze.
RealtyBackOffice: Best for Streamlining Complex Deals
Why I Chose RealtyBackOffice
RealtyBackOffice does an excellent job simplifying complex deals and ensuring compliance, making it a top pick for brokers who need a reliable, all-in-one solution. The platform’s task management features help keep transactions organized and on track, while its affordability makes it a smart choice for teams seeking a cost-effective, efficient system. Real estate transaction management software for brokers can simplify operations without sacrificing quality, and this one is at the top of the list.
Additional Features
- Compliance tracking: This feature ensures all transactions meet regulatory standards, helping brokers avoid compliance issues.
- Task management: This feature allows efficient assignment and tracking of tasks, keeping transactions organized and on track.
SkySlope: Best for Intuitive Team Workflows
Why I Chose SkySlope
SkySlope offers a powerful, tailored solution with intuitive team workflows that streamlines brokerage operations through automation in forms, disclosures, and commission management. Their commitment to exceptional customer service is evident in every interaction. SkySlope is dedicated to empowering realtors and brokers. While it comes with a higher price tag, the comprehensive service and security make it worth every penny for high-volume brokerages and agents.
Additional Features
- Tailored platform: Your branding is fully embedded, and your templates and automated tasks are customized for you.
- Auditing features: The backend audit feature lets brokers quickly review paperwork to ensure their agents’ paperwork is up to par on every transaction.
TotalBrokerage: Best for All-in-One Transaction Management
Why I Chose TotalBrokerage
TotalBrokerage is an all-in-one platform that seamlessly integrates transaction management, CRM, marketing, and accounting into a single, comprehensive solution. This versatility makes it perfect for brokerages that are looking to streamline their operations without juggling multiple tools. The platform’s robust data security features and customizable workflows ensure it adapts to the unique needs of any brokerage. While it comes with a higher price point, the ability to manage every aspect of your business in one place makes TotalBrokerage a valuable investment for those seeking efficiency and scalability.
Additional Features
- Advanced reporting: This feature offers real-time insights and customizable reports, helping agents track key metrics and make data-driven decisions to optimize operations.
- Lead management: This feature includes a built-in CRM for capturing, nurturing, and converting leads, streamlining communication through real estate dialers, and improving conversion rates for agents.
Trackxi: Best for Deadline Tracking
Why I Chose Trackxi
Trackxi stands out as an excellent option for agents or teams looking for a budget-friendly, transaction-focused tool with basic CRM features and deadline tracking. It keeps things simple and effective—once you add a transaction, effortlessly create folders, set up a timeline website, and connect with your contacts in one central hub. Trackxi embodies the idea that “less is more,” delivering just what you need without the clutter. In a world where real estate software can often be overloaded with features, Trackxi focuses on doing a few things exceptionally well, making it a straightforward choice.
Additional Features
- Lockbox manager: Keep all your lockbox information and passwords in one place and share with your team.
- Business dashboard: Real-time visualization of all your deals on a single dashboard keeps track of your (and your team’s) progress towards closing.
Paperless Pipeline: Best for User-friendly Paperless Interface
Why I Chose Paperless Pipeline
Paperless Pipeline is a versatile solution that combines transaction, compliance, and commission management into one easy-to-use platform. With a pricing model based on transactions rather than users, it’s a cost-effective choice for brokers and teams of any size. This software acts as both a transaction manager and a lightweight brokerage management system, perfect for brokers who want to move away from traditional paper-heavy methods. It’s particularly well-suited for those with form systems and e-signature tools, though it might not be the best fit for low-volume agents or small-scale operations.
Additional Features
- Commission management: The Commission Module simplifies the process of paying your agents.
- Free setup, training, and support: This means zero-cost transaction import, admin training, and resource guides.
Brokermint: Best for Seamless Back-office Interface
Why I Chose Brokermint
Brokermint offers a comprehensive back-office solution with transaction management, commission automation, accounting, agent management, and analytics reporting. While some features like custom branding and CRM integration are reserved for the Enterprise plan, Brokermint is still an excellent choice for brokers or team leaders looking for an affordable, efficient solution. Its top-notch mobile app and open API allow seamless connections with popular CRMs and lead sources. Brokermint is ideal for brokerages wanting to consolidate their platforms into one modern system.
Additional Features
- Reporting and analytics: Create dashboards, build reports, and track each detail of every transaction. Easily calculate total sales volume, listings and showings, lead performance, and agent performance.
- Transaction hub: Automate checklists, to-do lists, deadlines, state-mandated forms, offers, and transaction compliance in one place.
Frequently Asked Questions (FAQs)
What is a transaction management system in real estate?
A transaction management system in real estate is a platform that helps agents, brokers, and teams organize and manage all the documents, tasks, and communications involved in closing a real estate deal. It streamlines the process by keeping everything in one place, ensuring that deadlines are met, documents are properly signed, and compliance is maintained throughout the transaction. You can also pair it with other real estate apps to increase productivity.
What is transaction management software?
Transaction management software is a digital tool designed to automate and simplify the various steps involved in a real estate transaction. This software typically includes features like document storage, e-signatures, task tracking, and compliance monitoring. By centralizing these tasks, the software helps real estate professionals manage transactions more efficiently, reducing errors and saving time.
What technology is in real estate transactions?
Real estate transactions leverage various technologies, including transaction management software, e-signature platforms, CRM systems, and virtual tour tools. These real estate technologies streamline the buying and selling process by automating tasks, enhancing communication, and improving accuracy. Additionally, AI and machine learning are increasingly being used for predictive analytics and property valuation, further transforming how real estate transactions are conducted.
Methodology: How I Chose the Best Transaction Management Software
Our methodology at The Close ensures that our team of professionals, writers, and editors thoroughly analyzes each software. We meticulously evaluate the affordability, features, usability, customer support, and reviews of each real estate transaction software to determine our expert score.
We selected the best real estate transaction management software to help agents enhance their communication strategies and grow their businesses. Our rigorous selection process ensures that our top picks make it easier for agents to connect with clients, streamline their operations, and achieve their business goals.
The detailed criteria we used to determine the best real estate transaction management software include the following:
- Affordability (20%)
- Cost is a key factor. We focused on tools that offer a strong balance between features and affordability, ensuring real value for real estate professionals looking to streamline their transactions.
- General Features (20%)
- We evaluated the core features of each platform, considering how well these features support essential transaction management tasks like document storage, e-signatures, and compliance tracking.
- Advanced Features (20%)
- We looked for software with advanced features that can significantly enhance productivity, such as automation tools, customizable workflows, integration with CRM systems, and detailed reporting.
- Usability and Support (20%)
- We prioritized platforms with intuitive interfaces, easy navigation, and robust support resources, including tutorials, FAQs, and responsive customer service, to ensure a smooth user experience.
- Customer Ratings (10%)
- We examined feedback from actual users to ensure our research was grounded in real-world experiences and unbiased evaluations, reflecting the software’s effectiveness in everyday use.
- Expert Score (10%)
- After considering all the factors, we compiled the scores to determine our expert rating, reflecting the overall performance, reliability, and suitability of each transaction management software for real estate professionals.
Your Take
These transaction management software options each bring something special to the table, making your real estate process smoother and more efficient, whether you’re a solo agent, team leader, or managing a large brokerage. Finding the right fit for your needs and budget is key. If you’re exploring other options or need tools like a CRM to complement your software, be sure to check out our other guides. It’s all about finding the right mix that helps you focus on what really matters—closing deals and growing your business.
What are your favorite picks for real estate transaction management software? Sound off in the comment section below.
Tell us about you so we know what to send.
Add comment